Tips on Selecting the Reception Location

Finding a banquet facility that is functional and practical

Reception Checklist Reserve the site and confirm it Sign agreement Pay deposit to hold it Hire a caterer Plan the menu Will alcohol be served open/limited/cash bar Coordinate sequence of events with DJ, emcee, Band or Master of Ceremonies Figure out seating assignments Buy or make favors for guests Give final guest counts to appropriate vendors, reception site or caterer Ask the Reception Question Is catering offered at site? Can you hire your own caterer? How many people can the reception site accommodate? Is there a dance floor / how big? Are tables, seating, dinnerware, linens supplied by site? Is site appropriate for live music: Spacing, wiring hookups? Do they have photos of other reception setups? How many hours is site available minimum\overtime? Is there a changing room? What is layout of tables and how many people per table? Is the deposit refundable in the event of a cancellation - What is the cancellation policy? What kind of meal arrangements are available Buffet, Sit down, Russian? Do they specialize in any particular cuisine? Do they have a liquor license? Is the catering service insured? What is the ratio staff to guests? How will the staff dress? Will special provisions be made for special diets or children? Does the catering fee include gratuities for the staff /bartenders? What is done with the leftover food? Is site large enough to accommodate all your guests? Is there room for a dance floor? Does the reception site provide linens, table decor, microphone/hook-up, napkins, dance floor, etc.? Select type of reception as simple as just cake and punch, buffet or formal dinner. Will hors d'oeuvres be served? Other Options to Consider depend on the degree of formality, time of day, inside or outside and the budget you've chosen Try an ice sculpture or a balloon arch for entry way. Personalized candy favors or other momentos for guests with your names and the date of your wedding on them. Offer a variety of food selections for diet restrictive or health conscious guests. Choose food in season to limit cost. Rember to get everything in writing! Start planning in your city