Reception Checklist
- Reserve the site and confirm it
- Sign agreement
- Pay deposit to hold it
- Hire a caterer
- Plan the menu
- Will alcohol be served open/limited/cash bar
- Coordinate sequence of events with DJ, emcee, Band or Master
of Ceremonies
- Figure out seating assignments
- Buy or make favors for guests
- Give final guest counts to appropriate vendors, reception
site or caterer
Ask the Reception Question
- Is catering offered at site?
- Can you hire your own caterer?
- How many people can the reception site accommodate?
- Is there a dance floor / how big?
- Are tables, seating, dinnerware, linens supplied by site?
- Is site appropriate for live music: Spacing, wiring hookups?
- Do they have photos of other reception setups?
- How many hours is site available minimum\overtime?
- Is there a changing room?
- What is layout of tables and how many people per table?
- Is the deposit refundable in the event of a cancellation -
What is the cancellation policy?
- What kind of meal arrangements are available Buffet, Sit down,
Russian?
- Do they specialize in any particular cuisine?
- Do they have a liquor license?
- Is the catering service insured?
- What is the ratio staff to guests?
- How will the staff dress?
- Will special provisions be made for special diets or children?
- Does the catering fee include gratuities for the staff /bartenders?
- What is done with the leftover food?
- Is site large enough to accommodate all your guests?
- Is there room for a dance floor?
- Does the reception site provide linens, table decor, microphone/hook-up,
napkins, dance floor, etc.?
- Select type of reception as simple as just cake and punch,
buffet or formal dinner.
- Will hors d'oeuvres be served?
Other Options to Consider
depend on the degree of formality, time of day, inside
or outside and the budget you've chosen
- Try an ice sculpture or a balloon arch for entry way.
- Personalized candy favors or other momentos for guests with
your names and the date of your wedding on them.
- Offer a variety of food selections for diet restrictive or
health conscious guests.
- Choose food in season to limit cost.
Rember to get everything in writing!
Start planning in your city
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